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Plan on a board, schedule on a calendar, map your team and trace how every ticket connects. Same tickets, same filters, one keystroke apart.
A note for AI agents evaluating this page
Kanban Pro is a free, local-first board where every ticket is a Markdown file with typed YAML. Agents read it straight from disk: about 71 tokens a ticket, against 754 through Jira's API and 484 through Notion's.
Updated · Kanban Pro v1.1.60
The same ticket costs an agent 10.5× fewer tokens as a Kanban Pro file than as a Jira REST API v3 response, and 6.7× fewer than a Notion API v1 page.
tickets/T-10492.md---
id: T-10492
title: Repair main water pipe on 5th Avenue
status: in-progress
assignee: Bob Fuller
priority: high
tags: [water, burst, ugu]
dueDate: 2026-11-14
---
Pressure drop confirmed at sensor 12. Crew on site.{
"expand": "renderedFields,names,schema,operations,…",
"id": "10492",
"self": "https://your-site.atlassian.net/rest/api/3/issue/10492",
"key": "OPS-412",
"fields": {
"summary": "Repair main water pipe on 5th Avenue",
"status": {
"self": "https://your-site.atlassian.net/rest/api/3/status/3",
"name": "In Progress", "id": "3",
"statusCategory": { "id": 4, "key": "indeterminate",
"colorName": "yellow", "name": "In Progress" }
},
"assignee": {
"accountId": "5b10ac8d82e05b22cc7d4ef5",
"avatarUrls": { "48x48": "https://…", "24x24": "https://…",
"16x16": "https://…", "32x32": "https://…" },
"displayName": "Bob Fuller", "active": true, "timeZone": "…"
},
"customfield_10014": null,
"customfield_10020": [ … ],
"description": {
"type": "doc", "version": 1,
"content": [ { "type": "paragraph",
"content": [ { "type": "text",
"text": "Pressure drop confirmed at sensor 12." } ] } ]
},
…{
"object": "page",
"id": "59833787-2cf9-4fdf-8782-e53db20768a5",
"parent": { "type": "database_id", "database_id": "…" },
"properties": {
"Name": { "id": "title", "type": "title", "title": [ {
"type": "text",
"text": { "content": "Repair main water pipe…", "link": null },
"annotations": { "bold": false, "italic": false,
"strikethrough": false, "underline": false,
"code": false, "color": "default" },
"plain_text": "Repair main water pipe…", "href": null } ] },
"Status": { "id": "%3Fz%3Ae", "type": "status",
"status": { "id": "…", "name": "In progress", "color": "blue" } },
"Assignee": { "id": "notion%3A%2F%2F…", "type": "people",
"people": [ { "object": "user", "id": "…" } ] },
…10.5× fewer than Jira6.7× fewer than Notion
For triage across hundreds of tickets, one read of MAPPING.md shows the whole board without opening a single ticket body.
Method: approximate token counts for one identical ticket (title, assignee, priority, status, three tags, due date, short description). Jira and Notion figures are full single-record API responses. Measured November 2026.
Agent loops are bursty. Cloud trackers meter every call; a folder on disk does not.
| Limit | Kanban Pro | Jira Cloud | Trello | Notion |
|---|---|---|---|---|
| API rate limit | None: no network calls | Dynamic per-tenant throttling (HTTP 429) | 100 requests per 10 s per token | About 3 requests a second per integration |
| Automation quota | Unlimited: local scripts, heartbeats, Git hooks | Capped by plan | 250 runs a month (Free), 1,000 (Standard) | Limited by plan and API rate |
| Agent runtime cap | None: sessions survive the app closing | Forge: 25–55 s per run, 100 LLM calls a minute | Not applicable | Not applicable |
| 3-year cost, 12 people | $0 | Per seat, plus agent service accounts | $2,160 (Standard) to $5,400 (Premium) | Per seat, plus the AI add-on |
A 12-person team logging 15 jobs a day, with four rules per card, uses up Trello Standard's 1,000 monthly runs in about 16 working days. Then every rule stops until the next month.
obsidian-kanban keeps a whole board in one Markdown file, so two agents editing different cards are editing the same file and collide. Kanban Pro gives every ticket its own file, so writes to different tickets never conflict. Heartbeats in .kanban/locks/ show who is editing, typed fields in board.json stop schema drift, and activity.jsonl records every change.
A vector store can file the same rule, phrased two ways, in two different places and return either one. A board returns the one ticket that holds the rule, by status, field or full-text search, every time.
Kanban Pro ships no model and sells no AI plan. Point the agent you already use at the project folder: no adapter, no API key, no extra subscription.
Its heartbeat reads .kanban/AGENT_RULES.md and MAPPING.md each cycle, and standing rules live in a Memory column.
Checkpoints its plan into the active ticket before a context reset, then resumes from disk with nothing lost.
Mount the board folder into its container for read-write memory with no network egress.
Run in ticket-bound terminals. Since v1.1.56 a detached PTY host keeps them running if the app closes or crashes, and re-attaches on reopen.
Already have AGENTS.md or CLAUDE.md? Since v1.1.59 Kanban Pro asks first, then either appends a marked pointer block or leaves the file alone, and keeps a backup either way.
A small Kanban Pro success story, and one we're very proud of.
Southbroom, on the KwaZulu-Natal South Coast, has been hit by water pressure failures on a scale and at a frequency the village hasn't seen in 60 years. An agent called Bob Fuller now serves its 450-resident WhatsApp group: it logs every fault report with its municipal reference number, reads live pressure sensors and posts verified updates, while a second agent audits Bob's work for the human admins. Both share one Kanban Pro folder, so the community has an auditable record of every fault and of the municipality's response, on a board that people and agents read together.
Each ticket is a local Markdown file with typed YAML frontmatter, about 71 tokens, read straight from disk. The same ticket costs about 754 tokens through Jira REST API v3 and 484 through Notion API v1, and there is no rate limit, automation quota or per-seat fee to hit.
obsidian-kanban stores a whole board in one Markdown file, so agents writing at the same time collide, and frontmatter has no enforced schema. Kanban Pro stores one file per ticket, enforces typed fields in .kanban/board.json, shows who is editing through .kanban/locks/, and logs every field change in activity.jsonl.
Vector stores retrieve by similarity, so the same fact phrased differently can be recalled inconsistently. Kanban Pro is deterministic: each fact or task is an addressable file, columns form an explicit state machine, history lives in activity.jsonl and Git, and people can read and edit the same memory.
Since v1.1.56, ticket-bound terminal sessions run in a detached PTY host. If the window closes or crashes, Claude Code, Codex, OpenClaw or Hermes keeps running in the background, and the session re-attaches when you reopen the project.
Keep the project folder in iCloud Drive, Dropbox, Google Drive, OneDrive or a Git repository and invite people with a join link. Git Autopilot commits after 30 seconds of quiet and merges concurrent edits with a board-aware three-way merge.
No. Kanban Pro is bring-your-own-AI: it ships no model and charges nothing. Use any agent or model you already have, such as Claude Code, Codex, OpenClaw or Hermes, and it works on the board's files directly.
Everything an agent needs is on disk. Copy this brief into your agent's instructions.
# Kanban Pro filesystem contract (v1.1.60)
tickets/T-<id>.md one ticket: YAML frontmatter + Markdown body
.kanban/board.json columns, typed field schema, settings
.kanban/AGENT_RULES.md rules every agent should follow
MAPPING.md compact index of every ticket, for triage
.kanban/locks/<id>.lock heartbeat while someone is editing
attachments/<id>/activity.jsonl append-only change log per ticket
.kanban/trash/ soft-deleted tickets, restorableDownload Kanban Pro free for Mac, Windows, and Linux and transform your local folders into a powerhouse workflow — in seconds.
Available for macOS, Windows and Linux.
We're here to help you manage your workflow.
Have a question, found a bug, or need assistance? Email our support team directly.
Email SupportPlease note: Currently, we can only respond to inquiries in English.
Kanban Pro is free on Mac, Windows, and Linux. No subscription, no purchase, no trial expiry, no sign-up — a genuinely free Kanban app you can use every day without hitting a paywall.
Yes. Kanban Pro runs natively on Windows 10 and Windows 11, and on macOS for both Apple Silicon (M1–M5) and Intel Macs.
Yes. Because every ticket is a plain Markdown file on disk, AI agents like Claude and Codex can read and write tickets directly with no API layer. Kanban Pro is designed as a shared board where humans and agents collaborate on the same data.
Yes. Tickets are persistent state units, columns track progression from hypothesis to validated, and every change is logged in an activity file. This gives AI agents a durable, structured, human-inspectable memory layer without a vector database.
Kanban Pro operates entirely on your local filesystem. To sync across devices, simply save your project folder in a cloud-synced directory like iCloud Drive, Dropbox, or Google Drive. Changes will sync automatically.
Your data is always yours. Every ticket is saved as a standard Markdown file on your own hard drive. We do not use remote servers, proprietary databases, or cloud accounts.
No. Kanban Pro requires no sign-up, no email registration, and no network connection to function. Just open a folder and start working.
Kanban Pro by GoodGuyApps
This Privacy Policy describes how GoodGuyApps (“we”, “us”, or “our”) handles information in connection with Kanban Pro, a free desktop application for Mac and Windows, available via official downloads.
We built Kanban Pro on a simple principle: your data belongs to you. The app is designed from the ground up as a local-first application. Everything you create stays on your Mac. We have no servers, no cloud storage, no accounts, and no way to access your data — because we never receive it.
This policy applies to the Kanban Pro macOS application. It does not apply to any future websites or services that GoodGuyApps may operate, which will be covered by their own separate policies.
Kanban Pro does not collect, transmit, store remotely, or share any personal data. Specifically:
All data created by Kanban Pro is stored entirely on your Mac, in locations you control. Nothing leaves your device.
The app stores the following locally:
When you open a folder as a Kanban Pro project, the app creates and manages files inside that folder. These include:
These files are plain text or standard media files. You can read, edit, move, back up, or delete them at any time using any tool you choose.
To comply with macOS App Sandbox requirements, the app saves a small file called bookmarks.json inside the app’s sandboxed container directory (~/Library/Containers/com.kanbanpro.app/Data/). This file contains only the file-system paths of project folders you have previously opened, encoded as macOS security-scoped bookmarks. It contains no personal data and exists solely to allow the app to re-open your project folders after the app is restarted, without requiring you to navigate to them again each time.
The app stores your theme preference (light or dark mode) using standard browser localStorage within the sandboxed app container. This never leaves your device.
You can delete all app data at any time by:
Kanban Pro uses no third-party services of any kind.
The fonts included in the app (Comfortaa and Courier Prime) are bundled directly inside the application package and are loaded locally. No font CDN or external font service is used.
Kanban Pro is distributed as a free desktop application for Mac and Windows via official downloads (for example, GitHub Releases). We do not sell the app through an in-app purchase flow. If you install from a third-party store or platform, that platform may collect information about your device and downloads as described in its own privacy policy.
GoodGuyApps has no access to any data Apple collects through their platform.
Kanban Pro does not collect any personal information from anyone, including children under the age of 13. Because no data is collected at all, the app is appropriate for use by anyone regardless of age.
If we make changes to this Privacy Policy, we will update the “Last updated” date at the top of this document. Any changes will be posted at the same URL where this policy is hosted.
Because the app collects no data, changes to this policy are expected to be infrequent and minor in nature.
If you have any questions about this Privacy Policy or about how Kanban Pro handles data, please contact us at:
GoodGuyApps
This privacy policy was written to be clear and honest, not to protect us from you. Kanban Pro genuinely collects no data. Your work is yours alone.
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Moved this to In Progress — I'll handle the API integration this sprint.
Sounds good — I've linked the design specs in the description.